TERMS & CONDITIONS
Contents
1. Registration
2. Submitting a Score
3. Stroke Play Scores (Rest of the World Swingers)
4. Medal Scores (Europe Club Swingers)
5. Stableford Scores (Europe Club Swingers)
6. Match Play Scores (All Swingers)
7. Corporate/Society Day Scores (All Swingers)
8. Fun Round Scores (Europe Fun Swingers)
9. The Leaderboards
10. Updating a Player Profile
11. Photo Competitions
12. Video of the Month Competition
13. Shot in a Million Competition
14. Earning Bonus Points
15. Arranging a Match Play (Player Search)
16. Player of the Month
17. Latest Golf & Swingers News
18. Gallery
19. Opinion Poll & Golf Blog
20. Recommend A Friend
21. Course Reviews
22. Swing Analysis
23. Season Dates & Final Qualification
24. General Terms & Conditions
1. Registration
1.1. By creating your own Player Profile (Player), the member agrees to abide by the following Terms & Conditions.
1.2 The Player also agrees that the following information is held on our database for the purpose of running the Flying Club Swingers Golf League only - current season and subsequent seasons, which will include the mailing of a monthly newsletter and any other Flying Club Swingers communication:
* Name
* Flying Club membership number
* Gender
* Telephone number
* Email address
* League chosen
* Geographical location in which most golf played
* Golf club (if member)
* Handicap (if applicable)
* Player photograph
* Most embarrassing/funniest golfing moment
1.3 Where a Player has a plus handicap, for the purposes of this site it will shown as a '-' (minus).
1.4 Once a Player has chosen whether to become a European Club Swinger, a European Fun Swinger or a Rest of the World Swinger, they must remain in that league until the end of the Season.
1.5 Players must select the part of the world (Europe or Rest of the World) in which they currently reside in rather than the part of the world which they were born in.
1.6 A European Swinger with an official handicap may choose to become a European Fun Swinger, but a European Swinger with no handicap can not become a European Club Swinger.
1.7 Where a Fun Swinger is actually a Golf Club member we reserve the right to adjust their starting handicap to be in line with their club handicap should we feel it benefits the integrity of the league.
1.8 Any Fun or Rest of the World Swinger returning from Season Six will be allowed a starting handicap of no more than 3 strokes greater than their finishing handicap at the end of Season Six. We reserve the right to adjust any starting handicaps which don’t comply with this rule.
1.9 We reserve the right not to publish photos, videos or embarrassing/funniest golfing moments if we deem them obscene, pornographic or liable to harm or cause offence to others.
1.10 Anyone persons, including employees of Virgin Atlantic Airways Limited, who are directly connected with the creation and administration of the league are not entitled to enter it. This restriction does not apply to any employees of Virgin Atlantic Airways Limited (or their immediate families) who are not directly connected with the creation and administration of the league. However, these persons will not be eligible for any competitions or prizes or be able to participate in the final regardless of their position on the leaderboard.
1.11 In order to qualify for the end of season final (to be held 19-22 September 2010), Swingers must have completed a minimum of one Virgin Atlantic flight earning activity within 12 months of the prize being awarded (between 23 August 2009 – 23 August 2010). Qualifying earning classes include V, X. N, O, Y, B, L, M, Q, K, H, W, S, R, Z, J, D and can be found at:
http://www.virgin-atlantic.com/en/gb/frequentflyer/tsandcs/earningmiles.jsp point 3.3.1. Reward flights and Miles Plus Money fares inclusive of classes G, I, U, T or E do not qualify for Flying Club miles or tier points. In other words, Flying Club miles must be credited to their account at the time the prize is awarded. Prize flights awarded to Rest of the World finalists to England in September 2009 do not qualify as an earning activity.
1.12 Unless otherwise stated, in order to be eligible for any competitions or prizes within Flying Club Swingers (excluding the final) Swingers must have taken a Virgin Atlantic Flying Club or Partner earning or spending activity during a rolling 12 month period working back from the date that the prize is awarded.
1.13 A Flying Club account with activity is defined by having taken an earning or spending activity with Virgin Atlantic or a Flying Club Partner within 12 months of a Swinger winning a prize.
This may include a flight with Virgin Atlantic or one of our Airline Partners, a stay with a Hotel Partner, Car Rental, activity with a Financial Services Partner, or with a Virgin Group or Local Partner. For a full list of Flying Club earning and spending partners please visit: http://www.virgin-atlantic.com/en/gb/frequentflyer/fcpartners/index.jsp
1.14 Earning and spending activities that are subsequently cancelled will not count as a valid activity. Flying Club miles credited as compensation, or for competition prizes will not qualify as an earning activity.
1.15 The organisers of Flying Club Swingers reserve the right to validate the Account activity of any Swinger before Prizes are confirmed. Any account that does not have activity showing at the time of the Prize awarded will be deemed inactive.
1.16 Earning miles Terms and Conditions can be found at: http://www.virgin-atlantic.com/en/gb/frequentflyer/tsandcs/earningmiles.jsp
1.17 Spending miles Terms and Conditions can be found at: http://www.virgin-atlantic.com/en/gb/frequentflyer/tsandcs/spendingmiles.jsp
2. Submitting a Score
2.1 Whether a Player becomes a Rest of the World Swinger, a European Club Swinger or a European Fun Swinger will affect the type of scores they can enter.
2.2 Rest of the World Swingers can enter three types of score for the purpose of gaining league points. Rest of the World Swingers can enter any Stroke Play score, Match Play result against another Swinger or a Corporate/Society Day score.
2.3 European Club Swingers can enter four types of score for the purpose of gaining league points. European Club Swingers can enter a Club Competition Medal score, Club Competition Stableford score, Match Play result against another Swinger or a Corporate/Society Day score.
2.4 European Fun Swingers can enter three types of score for the purpose of gaining league points. European Fun Swingers can enter a Fun Round score, a Match Play result against another Swinger or a Corporate/Society Day score.
2.5. For European Club Swingers, all Club Competitions must have been played in the UK or Eire or at overseas clubs which are affiliated to the EGU. We will require proof of such affiliation.
2.6 Where any Swinger enters more than one Corporate/Society Day score, only their best Corporate/Society Day scores will count towards their total six best scores.
2.7 Scores can not be entered in multiple categories - i.e. the same match play score can not be also entered as a corporate golf day or club competition score.
2.8 Nine hole rounds can be entered, although European Club Swinger can only enter rounds from 9 hole courses as matchplays. Nine hole corporate/society rounds are not accepted.
2.9 Scores will only be accepted if they have been submitted online first. We will not accept scores in the post unless there is already a record or them on the site.
3. Stroke Play Scores (Rest of the World Swingers Only)
3.1 Only Rest of the World Swingers can enter any type of Stroke Play scores, whether a casual round or a competition round.
3.2 When entering Stroke Play scores, the Player will be asked to provide the following information:
Round Date
Name of Golf Club
Location
Course Name (if more than one course)
Par
Handicap Used
Gross Score (total strokes played)
3.3 Where a Player does not possess a current handicap, and until such time as they are allocated a ‘fun’ handicap, the handicap that they use for the Stroke Play round must be agreed by all playing partners subject to point 1.8.The maximum handicap for men is 28, the maximum for ladies is 45. The administrators reserve the right to check handicaps of Rest of the World Swingers and allocate a new one or amend an existing one based on previous scores submitted to Flying Club Swingers. Handicaps will be amended according to United Kingdom CONGU handicap rules (see www.congu.com). Where handicaps increase, we choose not to use the buffer zones provided by CONGU. We reserve the right to back date ‘fun’ handicaps where necessary which may affect a Swinger’s previous points scores. We also reserve the right to amend a Swinger's starting handicap where that handicap is more than 3 strokes greater than the handicap used in a previous season.
3.4 Please note only gross scores can be submitted in this category. If the round played is a Stableford round, the player must convert the score to show number of strokes taken. If on any hole, the Swinger has a ‘no score’, for the purposes of this competition, this should be converted to 9 strokes.
3.5 A Rest of the World Swinger can enter as many Stroke Play Round scores as they wish.
3.6 The Player will then be asked to complete a form attaching a scan of the scorecard signed by the Player and one of their partners with their name and date clearly stated. If required, this can be posted, faxed or emailed separately to the contact details displayed on the site. All completed entries must be received within one calendar month of the Stroke Play Round having taken place unless otherwise stated. If the Player fails to provide the necessary verification within the one calendar month period, the score will be deleted. It is the Player's responsibility to remember to send the necessary verification. Please note if the score in question is a club competition score and the Player does not have possession of the card, they may provide another form of verification such as golf association websites which list competition scores, or golf club emails verifying the score.
3.7 The par of the course minus the gross score of the Player minus handicap used on the day will calculate the Player’s point score. For example, if the par is 72 and they take 94 shots off a handicap of 24, this is 72 – (94-24) = 2 better than handicap, therefore they earn 2 points. However, if they take 98 shots, this is 72 – (98-24) = -2 worse than handicap, therefore they earn –2 points.
4. Medal Scores (Europe Club Swingers only)
4.1 Only European Club Swingers can enter Competition Medal scores. (See Section 3 regarding Rest of the World Swingers entering Club Competition Scores).
4.2 When entering Competition Medal scores, the Player will be asked to provide the following information:
Date of Competition
Name of Golf Club
Location
Club Tel. No. (if known)
Course Name (if more than one course)
Par
Current Handicap
Competition Scratch Score (the club at which the competition is held will calculate this at the end of each competition)
Gross Score
4.3 It is the responsibility of the Player to obtain the Competition Scratch Score (CSS) from the club.
4.4 We will then calculate the Player’s net score and depending on the CSS on the day, their points score. For example, if a member scores a gross score of 82 and their handicap is 12, their net score is 70. If the CSS on the day is 72, they scored 2 shots better, hence 2 points. However, if they score a gross score of 86 and their handicap is 12, their net score is 74. If the CSS on the day is 72, they scored 2 shots worse, hence –2 points.
4.5 Their score will be automatically added to their list of point's scores. All entries must be received within one calendar month of the competition having taken place unless otherwise stated. Players can enter as many Club Competition Medal scores as they wish.
4.6 We are unable to accept scores from competitions which do not have a CSS and therefore do not qualify for handicapping purposes. All scores entered here must be from qualifying competitions. In certain circumstances, where the non qualifying score can be verified by the club, we will allow you to enter it as a friendly score on the corporate/society submission form. If in doubt, please ask your club.
5. Stableford Scores (Europe Club Swingers Only)
5.1 Only European Club Swingers can enter Competition Stableford scores.
5.2 When entering Competition Stableford scores, the Player will be asked to provide the following information:
Date of Competition
Name of Golf Club
Location
Club Tel. No. (if known)
Course Name (if more than one course)
Par
Current Handicap
Competition Scratch Score (the club at which the competition is held will calculate this at the end of each competition)
Points Scored
5.3 It is the responsibility of the Player to obtain the Competition Scratch Score (CSS) from the club.
5.4 We will then calculate the Player's points score depending on the course par and the CSS on the day. For example, if they score 40 points, the par is 72 yet the CSS on the day is 74, they will have effectively scored 6 better than their handicap, 40-36 + (74-72) = 6, therefore they earn 6 points. However, if they score 40 points, the par is 72, yet the CSS is 70, they will have effectively only scored 2 better than their handicap, 40-36 + (70-72) = 2, therefore they earn 2 points.
5.5 Their score will be automatically added to their list of point's scores. All entries must be received within one calendar month of the competition having taken place unless otherwise stated. Players can enter as many Club Competition Stableford scores as they wish.
5.6 We are unable to accept scores from competitions which do not have a CSS and therefore do not qualify for handicapping purposes. All scores entered here must be from qualifying competitions. In certain circumstances where the non qualifying score can be verified by the club, we will allow you to enter it as a friendly score on the corporate/society form submission form. If in doubt, please ask your club.
6. Match Play Scores (All Swingers)
6.1 All Swingers can enter Match Play scores.
6.2 When entering Match Play scores,the Player will be asked to provide the following information:
Date of Match
Name of Golf Club
Location
Course Name (if more than one course)
Current Handicap
Name of member played against and their handicap
Result
Result Detail (e.g. won 4&3, 2&1 etc)
6.3 Where a Player does not possess a current handicap, both parties in the arranged Match must agree what handicap that Player should play off for the purposes of Match Play.
6.4 The handicap allowance for any Match Play competition is at the discretion of both Players.
6.5 Only Match Play scores can be entered when playing against another member, where each hole is recorded as a win, a half (draw) or a loss and the player who wins the most holes wins the match. Both players must be registered on Flying Club Swingers.
6.6 The Player will be asked to complete a form attaching a scan of the scorecard signed by both members with their names and date clearly printed, which confirms consent to points 6.2, 6.3 and 6.4. If required, this can also be posted, faxed or emailed separately to the contact details displayed on the site. All completed entries must be received within one calendar month of the match having taken place, unless otherwise stated. If the Player fails to provide the necessary verification within one calendar month period (i.e. the scorecard), the score will be deleted. It is the Player's responsibility to remember to send the necessary verification.
6.7 The winner of the match will receive 2 points, the loser will receive 0 points. If the match is halved, each player will receive 1 point.
6.8 A Player is only allowed to play the same member twice in one season. However Swingers can play against any other Swinger in any of the Swingers Leagues (Europe and Rest of the World). Members can enter as many Match Play scores as they wish. If playing a fourball, you may play three Match Play rounds at the same time against your other three partners.
6.9 We do not accept match play scores from official club competitions or against players who are not registered Swingers.
7. Corporate/Society Day Scores (All Swingers)
7.1 All Swingers can enter Corporate/Society Day scores although each Player is limited to just one Corporate/Society Day scores counting towards their six best scores.
7.2 When entering Corporate/Society Day scores, the Player will be asked to provide the following information:
Competition Date
Name of Golf Club
Location
Name of Corporate/Society Day
Course Name (if more than one course)
Par
Current Handicap
Points Score
7.3 Where a Player does not possess a current handicap or where their official handicap is higher than the handicap played on the day, the handicap that they play off of in the Corporate/Society Day will be at the discretion of the Golf Day organisers subject to point 1.8. For Corporate/Society days, Rest of the World and European Fun Swingers should play off their allocated ‘fun’ handicap if they have one although exceptions will apply if the corporate/society round is played before a fun handicap is updated and the handicap used is the previous fun handicap allocated to the player. The maximum handicap for men is 28, the maximum for ladies is 45. The administrators reserve the right to randomly check handicaps of Swingers who are golf club members to ensure no foul play.
7.4 Please note only Individual Stableford Competition scores can be submitted in this category.
7.5 A Player can enter as many Corporate/Society Day scores as they wish but only the best one will count towards their six best scores total. All scores should be based on full handicap allowance.
7.6 The Player will then be asked to complete a form attaching a scan of the scorecard signed by the Player and the golf day organiser with the name of the day, their name and date clearly stated. If required, this can be posted, faxed or emailed separately to the contact details displayed on the site. All completed entries must be received within one calendar month of the Corporate/Society Day having taken place unless otherwise stated. If the Player fails to provide the necessary verification within the one calendar month period (i.e. the scorecard), the score will be deleted. It is the Player's responsibility to remember to send the necessary verification.
7.7 The Stableford points score will calculate the Player's points score. For example, if they score 40 Stableford points, this is 40-36 = 4 better than handicap, therefore they earn 4 points. However, if they score 34 points, this is 34-36 = -2 worse than handicap, therefore they earn –2 points.
8. Fun Round Scores (Europe Fun Swingers Only)
8.1 Only European Fun Swingers can enter Fun Round scores. (See Section 3 regarding Rest of the World Swingers entering casual Stroke Play rounds).
8.2 When entering Fun Round scores, the Player will be asked to provide the following information:
Round Date
Name of Golf Club
Location
Course Name (if more than one course)
Par
Handicap Used
Gross Score
8.3 Where a Player does not possess a current handicap, and until such time as they are allocated a ‘fun’ handicap, the handicap that they use for the Fun Round must be agreed by all playing partners subject to point 1.8.The maximum handicap for men is 28, the maximum for ladies is 45. The administrators reserve the right to check handicaps of European Fun Swingers and allocate a new one or amend an existing one based on previous scores or other information available to Flying Club Swingers. Handicaps will be amended according to United Kingdom CONGU handicap rules (see www.congu.com). Where handicaps increase, we choose not to use the buffer zones provided by CONGU. We reserve the right to back date ‘fun’ handicaps where necessary which may affect a Swinger’s previous points scores. We also reserve the right to amend a Swinger's starting handicap where the handicap used is more than three strokes greater than the handicap used in a previous season.
8.4 Please note only gross scores can be submitted in this category. If the round played is a Stableford round, the player must convert the score to show number of strokes taken. If on any hole, the Swinger has a ‘no score’, for the purposes of this competition, this should be converted to 9 strokes.
8.5 A Player can enter as many Fun Round scores as they wish.
8.6 The Player will then be asked to complete a form attaching a scan of the scorecard signed by the Player and one of their partners with their name and date clearly stated. If required, this can be posted, faxed or emailed separately to the contact details displayed on the site. All completed entries must be received within one calendar month of the Fun Round having taken place unless otherwise stated. If the Player fails to provide the necessary verification within the one calendar month period (i.e. the scorecard), the score will be deleted. It is the Player's responsibility to remember to send the necessary verification.
8.7 The par of the course minus the gross score of the Player minus handicap used on the day will calculate the Player’s point score. For example, if the par is 72 and they take 94 shots off a handicap of 24, this is 72 – (94-24) = 2 better than handicap, therefore they earn 2 points. However, if they 98, this is 72 – (98-24) = -2 worse than handicap, therefore they earn –2 points.
9. The Leaderboards
9.1 There will be three leaderboards – Rest of the World Swingers, Europe Club Swingers, Europe Fun Swingers.
9.2 For all scores submitted, a Player’s points score is automatically calculated and added to their list of points. However for all Rest of the World Stroke Play, European Fun, Match Play and Corporate/Society Day scores, where the score is one of the six scores making up the total golf league points, the score will be flagged as requiring verification.
9.3 The league table calculates each Player’s six overall best point scores, which forms their total golf league points and therefore determines their position. Therefore in order for their total golf league points to increase, they need to submit a score better than one of their six previous best scores. For example, if so far a Player’s best scores are 4,4,4,3,2,1 making a total 18 points, if they score 4 points, their points total increases to 21 (4,4,4,4,3,2). If they score 1 points however, it remains at 18.
9.4 Please note a Player should still enter scores that don’t necessarily improve their total golf league points, because at the end of the season, any one still tied on points and bonus points will have the number of scores entered taken into account to determine who qualifies for the end of season Final. If number of scores entered and bonus points are tied, then qualification for the Final will be determined by the quality of the first valid score entered.
9.5 For a league position to count towards the end of season Final, a Player must have submitted a minimum of six qualifying scores.
9.6 Please note that as the site automatically converts all scores in to a points score, there are some safety mechanisms to ensure that scores entered are true. If the score is 4 points or better, and is one of the six scores making up a players total golf league points, it will be flagged as ‘exceptional’. The Player will immediately receive a message to say that as the score is of this standard, it will appear on their profile as requiring verification and their league position (if counting towards their six best scores) will be shown in italics and will not count towards Final qualification until it has been verified by the administrator. Verification will involve the administrator calling the club to check their competition score is in fact true. Once verified, the points score will be shown as normal as will the leaderboard position. Please note if the score is 7 points or better (this applies to all types of scores), and is one of the six scores making up a players total golf league points, it will be ‘quarantined’. Again, the Player will immediately receive a message to say that the score will not appear on their profile or their league position until it has been verified. Once verified with the club, the points score will be added.
9.7 All Match Play. Rest of the World Stroke Play, European Fun Round and Corporate/Society Day scores, which are one of the six scores making up a player's total golf league points, will be flagged as 'exceptional' and will require verification in the form of a completed scorecard, as detailed in Sections 3,6,7 & 8 of these Terms & Conditions.
9.8 Any one in a qualifying position for the Final at the end of the season will have all their scores checked by the administrators for a second time to ensure no foul play.
9.9 By clicking on any player name in the league table, you will be able to view that player’s profile and list of points scores.
10. Updating A Player Profile
10.1 A Player’s profile can be updated at any time during the season.
10.2 However, once a Player has chosen their region (Europe or Rest of the World) and subsequent league, they can not change leagues until the end of the Season.
10.3 A Player profile will only ever display name, region/league, leaderboard position, golf club (if applicable), handicap (if applicable), location/area, photo, most embarrassing/funniest golf moment, and list of scores and bonus points.
11. Photo Competitions
11.1 A Player can send the administrator pictures and descriptions of themselves which are golf related and deemed funny and suitable for viewing on the site (Funny Photo Competition). A Player can also send the administrator any scenic golf photography they have taken (Golf Photography Competition). Each month we will choose the best picture in each category and the winning Players will receive £25 worth of Virgin Vouchers. A Player can enter as many times as they like. To qualify however, the Player must have first posted a picture of themselves on their Player profile so that we can verify the competition photo evidence is actually involving the Player.
11.2 We do not condone breaking the rules of the game of golf and/or any golf clubs visited. We will not be held responsible should a Player act outside of these rules.
11.3 We reserve the right to not publish photos or captions if we deem them obscene, pornographic or liable to harm or cause offence to others.
11.4 Occasionally, we may run themed photo competitions on a particular topic for a separate prize. The same rules will apply.
11.5 In order to qualify for any prizes, the Player must have a Flying Club account with activity as described in points 1.12 and 1.13
11.6 The administrator’s decision is final.
12. Video of the Month Competition
12.1 A Player can email us details of any golf related videos uploaded to youtube (see instructions on uploading on the site). Each month we will choose the best video and the winner will receive a Stewart Golf stand bag. A Player can enter as many times as they like. To qualify however, the Player must have first posted a picture of themselves on their Player profile so that we can verify the competition video evidence is actually involving the Player.
12.2 We do not condone breaking the rules of the game of golf and/or any golf clubs visited. We will not be held responsible should a Player act outside of these rules.
12.3 We reserve the right to not publish videos if we deem them obscene, pornographic or liable to harm or cause offence to others.
12.4 In order to qualify for any prizes, the Player must have a Flying Club account with activity as described in points 1.12 and 1.13
12.5 The administrator’s decision is final.
13. Shot in a Million Competition
13.1 A player who scores a hole-in-one and enter into the Shot in Million Competition (the "Competition") can win the hire of a a Volvo model of their choice (for two days) over a weekend from the Friday to Monday. The car will be dispatched on the Friday and collected again on the Monday. The prize is subject to these terms and conditions.
13.2 This prize is available to both European and Rest of the World Swingers although the car hire must take place in the UK and within one year of winning the prize.
13.3 In order to enter the Competition Prize, players must send a signed, dated scorecard which indicates their hole-in-one and a letter verifying the hole-in-one from the golf club (this must be on club headed paper). These can be emailed, faxed or posted to the contact details on the site.
13.4 The first three Rest of the World and first three European entries received [at the start of each] calendar month will each be awarded the Prize.
13.5 All hole-in-ones must have taken place between 27 February and 20 August 2009.
13.6 To win the Prize, the player must be aged 21 or over for insurance purposes.
13.7 All submissions must be received within one calendar month of the hole-in-one having taken place.
13.8 Although we will endeavour to honour the Prize winner's preferred dates for utilising the Prize, it is subject to availability. If the chosen model is not available on their chosen date, every effort will be made to find an alternative suitable date.
13.9 No purchase necessary.
13.10 No correspondence shall be entered into and no alternatives to the Prize shall be offered.
13.11 Use of Vehicle - The vehicle is lent to the Prize winner and should not be subjected to unreasonable treatment during the loan. Volvo reserves the right to charge the Prize winner with the cost of any rectification work necessary where the vehicle has clearly been the subject of neglect or abuse.
13.12 Smoking - Volvo respectfully requests that drivers refrain from smoking in loan vehicles.
13.13 Subject to Availability - The loan of the Volvo vehicle is subject to availability and once both parties have agreed a loan date, the period of loan will be the Friday to Monday of the agreed date.
13.14 Parking Fines/Fixed Penalty Notices/Bus Lane Infringements - It is the responsibility of the Prize winner to settle any fines imposed during the period of the loan. Please note that the law requires Volvo Car UK Ltd to disclose details of any custodians of any vehicles involved in traffic offences.
13.15 Transport for London (TFL) Congestion Charges - It is the responsibility of the Prize winner to ensure that the Transport for London congestion charge is paid in advance for the Prize car entering the Congestion Charging Zone. Any penalty charges incurred by Volvo Car UK Ltd for the Prize car will be recharged to the Prize winner. Volvo Car UK Ltd will pay the congestion charge on the day of delivery/collection if the delivery/collection address is within the Congestion Charging Zone.
13.16 Insurance & Accidents - In the event of any accident, theft or glass damage to the Prize car please contact Virgin Atlantic's Motor Accident Management Service Provider on 01293 448164 for immediate advice, assistance and recovery. Please state that you are a Virgin Atlantic Flying Club hole in one competition winner. If you have an accident in the Prize car: Do not admit liability or make any offer of payment. Exchange names, addresses, vehicle and insurance details. Obtain details of independent witnesses. Remember to note: Time, date, visibility and state of traffic. Road names, signs, markings and lighting. Vehicle lights and signals. Damage to other vehicles/property. Police identity numbers. What was said and sketch a plan. Inform the Police at once if personal injury has been sustained or you believe someone was committing an offence. Inform them within 24 hours if an animal has been injured, street furniture has been damaged, the third party has failed to stop or you have damaged a parked car or building and do not know the owner's details. For calls from an SOS box following an accident, please ask the Police to contact Virgin Atlantic's Motor Accident Management Service Provider (24 hours) on 01293 448164. They will forward a claim form direct for completion and return to them after taking all information pertaining to the claim over the telephone. They will arrange for the damaged vehicle to be uplifted by an appropriate garage for repair, if it is not roadworthy. The Prize winner should under no circumstances take the Prize car to their personally preferred garage as it could affect the settlement of claims. If the Prize winner causes an accident in the Prize car in which they damage a third party vehicle and there is no damage to the Prize car, the Motor Accident Management Service Provider must be contacted and details provided for settlement of the third party claim. Any correspondence received by the Prize winner relating to any incidents should be forwarded unanswered to the Insurance Company without delay. Failure to do so could result in costly litigation. Under no circumstances should the player attempt to answer such correspondence
13.17 Personal Possessions - Volvo Car UK Ltd or Virgin Atlantic Airways Ltd and their agents take no responsibility for any personal possessions left in a Prize car.
13.18 Limit of Use - Volvo cars are not available for use outside the United Kingdom unless by special arrangement and a letter of authorisation has been supplied by Volvo Car UK Ltd.
13.19 Warranty - All new Volvo's are covered by a three year / 60,000 mile warranty. RAC cover is also provided including the following facilities; Roadside Rescue, At Home, Recovery to a Volvo Dealer, Re-delivery and Assured Mobility providing a replacement vehicle, hotel accommodation or onward transport. Full details can be found in the vehicle handbook.
13.20 Acceptance of Terms and Conditions - Receipt of the Prize car signifies an acceptance of the above terms and conditions.
13.21 In order to qualify for any prizes, the Player must have a Flying Club account with activity as described in points 1.12 and 1.13
13.22 The administrator's decision is final.
14. Earning Bonus Points
14.1 A Player can earn bonus points, which are added to their bonus points total, by playing golf at a Virgin Atlantic destination. The Player must have flown with Virgin Atlantic to this destination. The bonus points total is used to determine league positions if players are tied on the same number of points. Virgin Atlantic destinations are: Heathrow, Gatwick, Manchester, Glasgow, Boston, New York, Washington DC, Orlando, Miami, Las Vegas, San Francisco, Los Angeles, Chicago, Shanghai, Cuba, Jamaica, Antigua, St Lucia, Barbados, Grenada, Tobago, Lagos, Nairobi, Johannesburg, Cape Town, Dubai, Mauritius, Hong Kong, Tokyo, Sydney, Mumbai, Delhi.
14.2 To earn the bonus points, Players must send electronic photo evidence of themselves playing at the destination. They will also have their flight details checked. We can only verify their booking/playing, if a) they have quoted their Flying Club number at the time of booking, and b) that the class of travel is a qualifying flight earning miles and registering as an activity on their Flying Club account. As well as being able to scan the photo on the page, this photo can also be emailed separately to the contact details displayed on the site. All completed entries must be received within one calendar month of the round having taken place unless otherwise stated. If their submission does not prove beyond all reasonable doubt that they actually played at the venue and flew Virgin Atlantic, they will be requested to send a venue scorecard signed and dated by themselves.
14.3 Once verified by us, we will add two points to the Player’s bonus points total.
14.4 A Player may also earn three bonus points by recommending a friend to join Flying Club Swingers. The three bonus points will only be awarded once the recommended friend has registered as a Flying Club Swinger and has submitted their first verified score. If that score is at a later stage deemed incorrect or not verified, the three bonus points will be removed from the Player who has recommended the friend. The Player who has recommended the friend must also have submitted a valid score for the bonus points to count. The recommended friend must register with exactly the same email address as the recommender submitted to Flying Club Swingers. Failure to do so (including spelling mistakes) will result in bonus points not being allocated to the Player recommending.
14.5 From time to time, we may run promotional bonus points competitions where additional bonus points are available for playing in a particular destination.
14.6 Please note the maximum number of bonus points per submission is either three or two subject to point 14.5. If a Player has won a prize through the site to a promoted venue, they may not then submit an entry for bonus points when claiming that prize.
14.7 Only one submission per venue or destination on any one trip or month is allowed. A Player can recommend as many friends as they like and will receive bonus points for every recommended friend who enters a verified score having registered using exactly the same email address as recommended. A Player will not received bonus points for recommending a friend who has previously been a registered Swinger in Season Six. To qualify for bonus points, they must have first posted a picture of themselves on their player profile so that we can verify the competition photo evidence is actually involving the member.
14.8 Bonus points applications will be published on the Gallery. However, we reserve the right to not publish photos or captions if we deem them obscene, pornographic or liable to harm or cause offence to others.
14.9 All bonus points submissions must be received complete with supplementary evidence by 0900 on Monday 23 August 2010. All entries that qualify for bonus points must have taken place within the dates of the Flying Club Swingers Season (i.e. 27 February 2010 to 20 August 2010).
14.10 At the end of the season, the Swinger with the most bonus points earned will win a pair of Economy tickets to any Virgin Atlantic destination subject to points 14.11 and 14.12. Blackout dates and Prize Winner terms and conditions apply.
14.11 If the Swinger with the most bonus points has already qualified for the final, the prize will be passed to the Swinger with the next most bonus points and so on.
14.12 In order to qualify for any prizes, the Player must have a Flying Club account with activity as described in points 1.12 and 1.13
14.13 The administrator’s decision is final.
15. Arranging A Match Play (Player Search)
15.1 In order to find fellow Flying Club Swingers to play a round of golf with, we have provided a Player Search facility. By searching for players within a chosen area, Players can click on listed players to view their player profile, as they can by clicking on their name on the scoreboard.
15.2 Within the player profile, a member can submit a message by clicking the link. Although for privacy reasons, we do not provide email addresses, we will forward the Player’s message on to the relevant member. Any reply will be sent back via us, at which stage it is up to Players whether to disclose their contact details to each other.
15.3 If a Player does not want to be contacted by other Players, they can indicate this on creation of the Player profile. Should a Player not wish to be contacted, a link to submit a message will not appear on their Player profile.
16. Player of the Month
16.1 The Rest of the World and European Players of the Month will be chosen from a shortlist of those Players who have made the biggest impact on Flying Club Swingers during the relevant month. The administrator’s decision is final and no correspondence will be entered into.
16.2 The chosen Player of the Months will be interviewed and their pictures and answers will be displayed on the Player of the Month page for the rest of the month. For a player to be chosen as Player of the Month, they must agree to have their photograph and interview displayed, and they must have a picture displayed on their Player profile.
16.3 The Rest of the World and European Player of the Month will each receive a prize consisting of a £150 voucher which can be used at any Marriott property worldwide. The voucher can be used for payment at check-in and will be redeemed in pounds or converted into the local currency value at the hotel's exchange rate.
16.4 In order to qualify for any prizes, the Player must have a Flying Club account with activity as described in points 1.12 and 1.13.
17. Latest Golf & Swingers News
17.1 The Latest Swingers News page will provide all the latest news on Flying Club Swingers, any updates on the league itself, and sponsors news. All information provided is to our knowledge correct at the time of writing and does not necessarily reflect the views of the administrators or Virgin Atlantic.
17.2 The Latest Golf News is provided by the BBC website (www.bbc.co.uk) and does not necessarily reflect the views of the administrators or Virgin Atlantic.
17.3 The Team Europe and Team Rest of the World page will provide any news specific to each region, plus news and views from the appointed non-playing captains, and profiles of the chosen teams. All information provided is to our knowledge correct at the time of writing and does not necessarily reflect the views of the administrators or Virgin Atlantic.
18. Gallery
18.1 The Gallery will show a selection of golf photography, funny photos, as well as bonus point earning photographs and player profile pictures. All information provided does not necessarily reflect the views of the administrators or Virgin Atlantic.
18.2 We reserve the right to not publish photos or captions if we deem them obscene, pornographic or liable to harm or cause offence to others.
19. Opinion Poll & Golf Blog
19.1 From time to time, we will pose a question on the Opinion Poll which we think will be of interest to the Players.
19.2 Players can only vote once for each question, and once voted their decision can not be reversed.
19.3 We will also create topics for discussion within our golf blog which we think will be of interest to the Players.
19.4 Players will get the opportunity to respond and discuss these topics amongst themselves on the website.
19.5 We reserve the right to remove any comments which are deemed offensive or inappropriate.
19.6 Persistent offenders may not be allowed to participate in Swingers.
19.7 The results of the poll and the Golf Blog and responses do not necessarily reflect the views of the administrators or Virgin Atlantic.
20. Recommend A Friend
20.1 A Player can recommend a friend to become a Flying Club Swinger. By entering their friend’s email address in the box provided, the Player agrees that the administrators can send one email to the friend providing information on Flying Club Swingers.
20.2 The recommended friend will receive an email providing a link to both Flying Club Swingers and if the friend is not already a Flying Club member, the Flying Club home page.
20.3 Should the friend choose not to join Flying Club or indeed Flying Club Swingers, no further correspondence will be sent to that person.
20.4 The Player will earn three bonus points should the recommended friend not only join Flying Club Swingers but also enter a validated score. If the friend joins Flying Club Swingers but does not enter a validated score, no bonus points will be awarded to the Player. Should the friend enter a score which is deemed incorrect or not valid, no bonus points will be awarded to the Player. Please note, for bonus points to be awarded, the recommender must also have entered a validated score.
20.5 We reserve the right to remove a Player’s bonus points if it become evident that a score entered by a recommended friend is no longer valid.
20.6 The Player will only receive bonus points if the recommended friend registers with the exact same email address as the Player submitted in the Recommend a Friend box. This email address also has to be the email address in the friend's player profile at the time of submitting their first score. We can not award bonus points where the Player has submitted the wrong email address by mistake or has spelt the email address incorrectly.
20.7 No bonus points will be awarded if a Player recommends a friend who was previously registered as a Swinger in Season Six.
21. Course Reviews
21.1 A Player can now upload their own course reviews on to the site to include photographs, and other Players can now comment on those reviews.
21.2 We reserve the right to remove any comments which are deemed offensive or inappropriate, and likewise any photographs if we deem them obscene, pornographic or liable to harm or cause offence to others.
21.3 Persistent offenders may not be allowed to participate in Swingers.
21.4 The views expressed within the course reviews and marks given do not necessarily reflect the views of the administrators or Virgin Atlantic.
22. Swing Analysis
22.1 A Player has the opportunity to email us details of any footage of their swing uploaded to youtube (see instructions on uploading on the site). Each month we will choose the best three swings and those swings will receive tips and advice from our resident pro.
22.2 We reserve the right to not publish videos if we deem them obscene, pornographic or liable to harm or cause offence to others.
22.3 In order to qualify for any prizes, the Player must have a Flying Club account with activity as described in points 1.12 and 1.13
22.4 The administrator’s decision is final.
23. Season Dates & Final Qualification
23.1 For the purposes of all competitions, the Season will run from Saturday 27 February 2010 until Friday 20 August 2010. Any scores entered or bonus point submissions must have taken place during this time period. During the season, Players have one calendar month from the date of their round to enter their scores and bonus point submissions complete with scorecards or photos if necessary. Please note the final date for any submissions including prize entries will be 0900 on Monday 23 August 2010 (three days after the last day of the season). All scores must be verified by this time.
23.2 24 players will qualify for the Season Six final – 12 from Rest of the World Swingers and 12 from a combination of Europe Club Swingers and Europe Fun Swingers. The final split between European Club and Fun Swingers will be based on the number of active members in each league on Friday 2 July 2010.
23.3 In order to qualify for the final, the Player must have taken a Virgin Atlantic flight as described in point 1.11
23.4 In order to qualify for any prizes (excluding the final), the Player must have a Flying Club account with activity as described in points 1.12 and 1.13
23.5 The final will consist of a practice round on Day One, Fourball matches on Day Two and Singles matches on Day Three, where one point will be awarded for a match won, and half a point for a match drawn. Scores from both days will be combined to determine the overall winning team. All Swingers wishing to use their own official handicap at the final will need to provide a current handicap certificate. Rest of the World Swingers and Europe Fun Swingers who do not have official handicaps will be provided with a fun handicap based on the scores they have submitted to qualify. The organiser’s decision is final.
23.6 All qualifiers will be informed w/c 23 August 2010 and will be required to provide passport details and acceptance within 7 days.
23.7 The trip to the final at Manor House Hotel and Golf Club, Wiltshire, England will consist of the following for European Swingers – three nights accommodation, breakfast, lunch and dinner, beverages during functions and three rounds of golf. Any purchases from the resort’s shops, additional food or drink or any room incidentals (to include but not limited to mini bar, telephone calls, room service, pay per view movies) will be payable by the qualifier. Transport to the venue(s) is at the European qualifier’s own expense.
23.8 The trip to the final at Manor Hotel and Golf Club, Wiltshire, England will consist of the following for Rest of the World Swingers - a return Virgin Atlantic flight to London Heathrow or London Gatwick, transfers from London Heathrow or London Gatwick to the hotel and return, four nights accommodation, breakfast, lunch and dinner, beverages during functions and three rounds of golf. Any purchases from the resort’s shops, additional food or drink or any room incidentals (to include but not limited to mini bar, telephone calls, room service, pay per view movies) will be payable by the qualifier. Flights will be arranged from the nearest Virgin Atlantic departure airport to London Heathrow or London Gatwick, however transfers to the departure airport will be at the expense of the Rest of the World Finalist.
23.9 Please note that under no circumstances will travel arrangements be amended to allow for extended stays at the venue. Please also note that under no circumstances will qualifiers be allowed to bring a guest or partner to stay with them at the venue during the event. All qualifiers are also expected to provide their own travel insurance for this trip.
23.10 Supplementary prizes on the day including any sponsors’ prizes will be at the discretion of the administrators.
23.11 The administrator’s decision on qualification for the Final is final.
23.12 Virgin Atlantic Airways Ltd reserves the right to publish any photographs taken at the final either on the Flying Club Swingers website or for the purposes of any promotion or advertising on the Virgin Atlantic website or elsewhere as we see fit.
24. General Terms & Conditions
24.1 The first 100 Rest of the World Swingers and first 100 European Swingers to submit a validated score (not bonus point submission) will receive a goody bag containing a range of gifts from our sponsors. All goody bags will be dispatched towards the end of March 2010. You will receive confirmation by email if you are one of the first 100 to submit a score which has been validated.
24.2 To ensure that the prizes for all competitions during the season (excluding the final itself) are distributed amongst as many Flying Club Swingers as possible, the organisers reserve the right to limit the Player to a maximum two competition wins if it is felt necessary.
24.3 In order to qualify for any prizes (excluding the final), the Player must have a Flying Club account with activity as described in points 1.12 and 1.13
24.4 Should a Swinger ask to have their registration removed, they will be unable to rejoin Flying Club Swingers until the start of a new season.
24.5 Your Flying Club membership is valid for three years following your first Virgin Atlantic or partner earning or spending activity in your account. Both your miles and membership will remain active, provided that you complete an earning or spending activity in any three-year period. Earning and spending activities that are subsequently cancelled will not count as a valid activity (including any refunded spend miles and/or miles earned as a result of a customer relations grievance). Your account validity will revert to three years from any previous earn or spend activity. If you do not have a Virgin Atlantic or Partner earning or spending activity in any three-year period, we will close your account and terminate your membership without notifying you. Any mileage in your account at this date will expire and cannot be transferred to any other account at the point of expiry or in the future. If your membership does expire, this does affect your ability to register for Flying Club Swingers as you need to be a live Flying Club member to participate.
24.6 The minimum age to be a Flying Club member is 12. This applies to the minimum age to be a Flying Club Swinger as well.
24.7 The administrators reserve the right to amend the website, the format of Flying Club Swingers and the Terms & Conditions at any time.
